When children travel without one or both parents or legal guardians, border authorities or airlines may request a travel consent letter to confirm that permission has been given. While it’s not always mandatory, many countries, airlines, and border agents expect this letter, especially when children are traveling abroad with only one parent, a relative, or another adult.
A travel consent letter can prevent delays and misunderstandings. It serves as a written confirmation that a child’s parent or legal guardian agrees to the travel plans. Not having this document can raise red flags at the airport or border and may even stop a trip from going ahead.
As a trusted Notary Public serving Langley, Aldergrove, and the Fraser Valley, Lilian Cazacu helps parents create and notarize travel consent letters that meet Canadian and international expectations.
What Is a Travel Consent Letter?
A travel consent letter is a document signed by a parent or legal guardian (or both) to confirm that their child has permission to travel without them. This may apply when the child is traveling with:
- One parent only
- Grandparents or extended family
- School groups, sports teams, or family friends
- Alone, with airline assistance
Though the letter is not a mandatory legal requirement in Canada, the Government of Canada recommends carrying one for all international travel involving minors. Some countries may require it for entry, and Canadian border officials may request it when a child departs the country.
The Government of Canada’s official guidelines include a sample letter and list of recommended information. While you can use their template as a starting point, having the document sent to us in advance of notarization, it may save you time and confirmation that the document is prepared properly.
Why a Travel Consent Letter Matters
Border agents are trained to spot signs of possible child abduction or custody issues. If a child is not traveling with both legal guardians, the absence of a signed letter may lead to questioning, delays, or even refusal to enter or exit a country.
Here are some situations where a travel consent letter is helpful:
- Separated or divorced parents sharing custody
- A child traveling with only one parent
- Grandparents or other relatives taking a child abroad
- Organized school or team trips
- Teenagers flying alone with parental permission
A simple letter can save time, clear up confusion, and allow everyone to focus on the purpose of the trip.
What to Include in a Travel Consent Letter
The letter should be clear, accurate, and written in a way that’s easy to understand. It typically includes:
- Full name and birthdate of the child
- Name and contact details of the parent(s) or legal guardian(s)
- Name and relationship of the person traveling with the child
- Destination(s) and dates of travel
- Travel information (flight numbers, hotel names, etc.)
- Signature(s) of the parent(s) or guardian(s) - Although, do not sign the letter without being witnessed by an official witness or Notary Public!
- Signature of an official witness (ideally, a Notary Public)
If there are legal custody agreements, it’s wise to carry copies of those documents too.
Why Notarizing the Letter Matters
While a handwritten and signed letter may be accepted in some cases, a notarized letter carries more weight. A notarized document confirms that the signature is valid and that the person signing it did so voluntarily.
A Notary Public like Lilian Cazacu will:
- Confirm the identity of each signer
- Review the letter for completeness and accuracy
- Witness the signing of the document
- Add a notarial seal and signature
- Keep a copy on file, in case any official authorities may inquire
This process gives the document more credibility. Border officials are more likely to accept a notarized letter without further questions, which may save your trip from any complications.
When Should You See a Notary?
As soon as you know travel is coming up, it’s best to get the letter prepared in advance. Don’t leave this step for the last minute, especially that Airlines, travel organizers, and foreign border agents may want to see the letter in advance, not just at check-in.
Notarizing the letter is a quick process, especially if you already have your information ready. Booking an appointment with a notary a few days before departure is usually enough time, but again, check with your airline to make sure you don’t need it before that.
How Lilian Cazacu Can Help
Lilian Cazacu is an award-winning Notary Public with years of experience helping families in Langley and across the Fraser Valley. With an office in Langley and one in Aldergrove, he provides services that are reliable and easy to understand, making the process of preparing legal documents less stressful.
When you visit Lilian’s office for a travel consent letter, you can expect:
- A review of your drafted letter or help creating one from scratch
- Confirmation that your ID and signatures are valid
- Professional notarization so the letter will be recognized by officials
- Optional certified copies for additional use
Learn more about Lilian's notarization services to see how he can support your family’s travel needs.
What You Need to Bring to Your Appointment
If you plan to have your travel consent letter notarized, bring the following:
- Government-issued photo ID (driver’s license, passport, etc.)
- The unsigned travel consent letter, if you have one prepared
- Travel details (flight info, dates, contact information)
- Legal documents, if applicable (custody papers or court orders)
All parents or guardians giving consent should attend the appointment or make arrangements to have their signatures witnessed separately.
Travel Without Worry
Preparing your travel documents may feel like a small step, but it can make a big difference. A properly signed and notarized travel consent letter helps protect children and simplifies travel for everyone involved.
Whether your child is traveling with one parent, another family member, or on a school trip, don’t take your chances. Border agents and airline staff appreciate well-prepared travelers, and having the right documents makes their job easier too.
For families in Langley and beyond, Lilian Cazacu Notary Public is ready to assist with professional services and clear advice. To schedule your appointment or learn more about other services like real estate conveyancing or personal planning documents, get in touch with us today.
